Charles County Commission For Women Meeting Minutes | www.charlescountymd.gov

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Charles County, Maryland

Charles County Commission For Women Meeting Minutes

Minutes
Thursday, January 11, 2018
MEETING MINUTES
Thursday, January 11, 7:00 p.m. | 10665 Stanhaven Place # 206, White Plains, MD
CALL TO ORDER
Meeting called to order at 7:03p.m. by Chair Maxine Somerville.
Present: Felicia Dixon, Helen Ozah-Mayer, Lucinia Mundy, Angela Owens, Jennifer Owens-McSwain, Russell Scott, Maxine Somerville, Sarita Spencer,
             Sandra Swinson, Robbie Wilson
Absent: Kimberly Graham,
Guests: None
ADMINISTRATIVE
  1. Welcome: Chair M. Somerville welcomed members with enthusiasm and excitement.
  2. Treasurer’s Report: A. Owens reported an account balance of $1,506.35 as of January 11, 2018, no change from December. The CCCW did not receive the balance from the County Accounting department. If any funds are needed in February, the membership should vote during the January meeting.
  3. Approval of Minutes: S. Swinson made a motion and A. Owens second that the minutes from December 14, 2017 be approved as presented. Motion carried by those present.
  4. Chair’s Report: M. Somerville spoke about:

a. Chair M. Somerville announced that as of January 1, 2018, the CCCW does not have a liaison. The chair stated that she has given all of the questions about operations to Carol DeSoto but she was out sick. She offered to attend a meeting to answer any unanswered questions. The CCCW Chair, M. Somerville told her it was not necessary if she [DeSoto] could answer the questions in writing, but she was welcome if she really wants to attend a meeting. The questions included:

i. Where the CCCW will hold meetings since the current location is that of the former liaison?
ii. Who will the CCCW submit check request to and who will sign the checks. Also, how will the CCCW order business cards and t-shirts?
iii. Access to the website. The response was that all officers and R. Scott, Communications Chair, have access to load documents.
iv. May the CCCW request members with a certain skill set?
v. Who will make the meeting request to the Commissioners?
vi. What are the specifics on graphic support and advertising for spring events? There is a new graphics and communications person for the County so the CCCW will work with that person.
vii. Who will administer the oath of office to new CCCW members?
viii. Legal opinion covering fundraising?
ix. Where will the CCCW store its files and who will make copies for the meetings?
x. Ask about a paid intern.
 
b. Lakia Pendergrast resigned as of January 11, 2018.
c. The proclamation will be issued on February 13, 2018 at 4:00 pm at the Board of Education.
d. The CCCW will continue to meet in the Economic Development office on Stanhaven Place, for now.
 
OLD BUSINESS
Retreat: Tabled action items from December meeting
:
1. These items pertain to the CCCW no longer having a liaison and Chair, M. Somerville, will give them to C. DeSoto to address:
a. List of organizations and the CCCW POC- Constant Contact will be reviewed and updated.
b. Add/Send out centralized mailbox to other organizations.
c. Process for obtaining information-Once there is a list of partners they should be notified of the CCCW email. The CCCW would like the ability to send emails from the CCCW email. Tabled for the December meeting.
d. Is there a conflict if someone has an event and donate all proceeds to CCCW? - Tabled for the December CCCW meeting
e. Make a request for new members with technical expertise in communications, marketing and fundraising.
f. Obtain a list of partner organizations and ask the Webmaster to add a link to United Way on the CCCW website.
g. Inquire about access to send emails from the CCCW email.
2. These items were reviewed by Secretary, S. Swinson:
a. Public Relations/Social Media sub-committee-F. Dixon (W.E. Matters) -Tabled for the December meeting Charles County Commissions for Women Meeting Minutes
b. Group Me Account-M. Somerville - Helen Ozah Mayer needs to be added.
c. A single place to store CCCW documents-R. Scott -R. Scott set up ZoHo account and will give a tutorial during the March 24, 2018 retreat. He has started posting items.
d. Approval of fundraising ideas (two submitted by R. Scott and T-shirt sale) - Tabled for the February CCCW meeting.
e. S. Spencer is still waiting on Committee reports from the retreat. She will follow up with Committee Chairs.
3. Bylaw Revisions: M. Somerville distributed the draft bylaw revisions. The CCCW review and made a few suggested changes. S. Swinson made a motion and J. Owens-Mc Swain second that the draft bylaws with the noted              corrections be approved. Motion carried of those present.
4. Budget: Chair, M. Somerville worked on the budget and presented the CCCW with a draft. The draft was reviewed and some suggested changes were made. A. Owens made a motion and R. Wilson second that the 2018              budget be approved with the noted corrections. Motion carried by those present.
5. Annual Report: R. Scott has prepare a draft CCCW 2017 Annual Report with the limited resources that he was given. He requests all Committee reports by November 30, 2017 but did not receive any. He asked again for all        Committee reports by January 19, 2018. R. Scott made a suggestion to add debriefing of events to the agenda, so that all events will be reflected in the minutes. The idea was welcomed by all.
6. Sub-Committees: broke out for a brief meeting and to select Committee Chairs.
a. Advocacy: Chair-H. Ozah Mayer
b. Youth: To Be Determined
c. Homelessness: Chair- R. Wilson
d. W.E. Matters: Chair-F. Dixon. Also, R. Scott, who was not at the December meeting everyone signed up for a sub-committee selected W.E. Matters
.
NEW BUSINESS/ANNOUNCEMENTS
1. Chair, M. Somerville discussed the role of the Committee Chairs, especially that the chairs will debrief all CWWW during their Committee Reports each meeting.
2. R. Wilson announced the Charles County Sheriff’s Office and Department of Homeland Security Blue Campaign and Human Trafficking Awareness Event to be held on Thursday, January 18, 2018 from 7:00
              pm-9:00 pm at the Hilton Garden Inn in Waldorf.
3. R. Wilson also announced “Purses for a Purpose” as an event the Homeless Committee is having.
4. The Town of Indian Head Parks and Recreation will be hosting a Girls STEAM Empowerment Summit on February 24, 2018 from 10:00 am – 4:00 pm at the Town of Indian Head Village Green Pavilion.
5. The CCCW will have two retreats in 2018, one of which is scheduled for Saturday, March 24, 2018
6. The CCCW’s MLAW vote was submitted and copies provided for all CCCW members.Chair thanked guest for attending. A. Owens made a motion and S. Swinson second that the meeting adjourn at8:47 p.m. Motion carried          by all who were present.Respectfully Submitted by:Sandra Swinson, Secretary, Charles County Commission for WomenApproved 03/13/2018