Planning Pre-Submittal Conference | www.charlescountymd.gov

www.charlescountymd.gov

Charles County, Maryland

Planning Pre-Submittal Conference

Planning Pre-Submittal Conference

Effective May 1, 2019 a Pre-Submittal Conference will be required for the following application types being submitted to the Planning Division for review. Applications will not be accepted until the applicant has participated in a Pre-Submittal Conference. 

  • Major and Minor Site Development Plans 
  • Preliminary Subdivision Plans
  • Minor Plats of Subdivision
  • Special Exceptions
  • Variances
  • Zoning Text and Map Amendments
  • Planned Development Zone Applications
  • Final Plats of Major Subdivisions
Request a Pre-Submittal Conference

Pre-Submittal Conference Frequently Asked Questions

How does a Pre-Submittal Conference benefit me?
A Pre-Submittal Conference allows you, the applicant, the opportunity to present your project to representatives of the County’s Department of Planning and Growth Management to explore project viability and discuss major code and ordinance requirements, fees, and review timeframes. During the conference, staff will assist with defining project requirements, highlight any special concerns or considerations, and provide guidance for including the minimum required information for application submittal. These conferences are considered advisory and are not a review meeting or intended to discuss every detail associated with the development process. Minutes of the conference will not be taken. It is simply a tool to exchange information between County staff and the applicant to gain an understanding of the next steps of the process, be made aware of major issues, and understand which codes and ordinances apply to the project.

Our goal is to help you keep your project moving forward as efficiently as possible with-in the limits of our authority. Our charge is to protect the health, safety, and welfare of the community. As a result, the codes, ordinances, and regulations define and limit our authority. We are not responsible for identifying any issues that are omitted from your proposal or for suggesting design approaches or alternatives to achieve compliance. You and your design team are ultimately responsible for compliance with all code, ordinance, and regulation requirements.

When is a Pre-Submittal Conference required?
Pre-Submittal Conferences must be held for the following application types.

  • Major and Minor Site Development Plans 
  • Preliminary Subdivision Plans
  • Minor Plats of Subdivision
  • Special Exceptions
  • Variances
  • Zoning Text and Map Amendments
  • Planned Development Zone Applications
  • Final Plats of Major Subdivisions

How do I schedule my Pre-Submittal Conference?
To schedule your Pre-Submittal Conference please apply for a Pre-Submittal Request through the Citizen Self Service (CSS) portal. In order to submit a request you will need to register for an account in the CSS. Click here for directions on how to register with CSS. If you already have an account, you will need to log-in to submit your request. Once your request has been received a member of our staff will be in touch to confirm your conference date.

Pre-Submittal Conferences are held in 30-minute increments on Wednesday mornings. Conference dates must be scheduled at least one week in advance and are assigned on a first come first served basis.

What should I bring to the Pre-Submittal Conference?
You should provide, at a minimum, a generalized conceptual plan. The more information you bring the better our staff will be able to assist you in discussing your projects viability.

Who should attend the Pre-Submittal Conference?
The owner and agent/design professional are required to attend the conference.  From our side, one of our plan reviewers will lead the meeting. This person is experienced with our codes, ordinances, and regulations and will provide guidance on such requirements. Depending on the project type and your needs other Planning and Growth Management staff will be in attendance as required.

How do I file my formal application after my Pre-Submittal Conference?
Once your Pre-Submittal conference has been held, staff will open up the appropriate application as a sub-record to your Pre-Submittal Request on the Citizen Self Service (CSS) portal for you to apply.  The following plan types require paper application at this time: Conceptual Subdivision Plans, Planned Development Zone, Zoning Map Amendment, and Zoning Text Amendment. No paper applications for these plan types will be accepted if a Pre-Submittal Conference has not been held. 

Once your application has been received staff will have seven (7) days to conduct a completeness review to check the project against the regulatory requirements for that particular type of submittal. If all requirements are met the application will be accepted and an invoice will be created. The invoice must be paid before the project will be distributed for official review.

When can I expect to get comments back on the first review of my application?
Your application will be distributed for the first review once the invoice has been marked as paid. Once the review is complete a comment letter will be uploaded to your CSS Portal.

Comments for the following application types will be available by the twenty-sixth (26th) day from the date the invoice was marked as paid:

  • Major and Minor Site Development Plans 
  • Variances
  • Special Exceptions
  • Zoning Text and Map Amendments
  • Planned Development Zone Application

Comments for the following application types will be available by the thirty-fifth (35th) day from the date the invoice was marked as paid:

  • Preliminary Subdivision Plans
  • Major Plats of Subdivision
  • Concept Subdivision Plans

After the first review, major site development plans, preliminary subdivision plans, and planned development zone applications will be scheduled for the next available Technical Review Committee (TRC) agenda.

What can I expect when I resubmit my application for subsequent reviews?
In accordance with §278-25.E (2) of the Charles County Subdivision Regulations, applicants have six (6) months from the TRC meeting to respond to the review comments and submit a resubmittal package through their CSS portal.

  • Should an Applicant for a Preliminary Subdivision Plan fail to meet the six (6) month resubmittal time frame, the applicant may submit, in writing to the Planning Director, a request for a time extension not to exceed three (3) months. Only two such extensions may be granted.
  • Should an Applicant for a Commercial/Industrial Site Development Plan fail to meet the six (6) month resubmittal time frame, the original application will be voided. A voided application will require the refiling of the application including the payment of all application fees.

As an incentive to keep your project moving through the review and approval process we will reduce the review period for all resubmittal packages received in less than ninety (90) days from the TRC meeting and/or distribution of the review comments. Resubmittals received in less than ninety (90) days will be reviewed and subsequent comments will be provided by the twenty-seventh (27th) day from the date the resubmittal package was received.

Resubmittal packages received after ninety (90) days but within six (6) months from the TRC meeting and/or the distribution of the review comments will be subject to the following review timeline:

Comments for the following application types will be available by the twenty-sixth (26th) day from the date the resubmittal package was accepted:

  • Major and Minor Site Development Plans 
  • Variances
  • Special Exceptions
  • Zoning Text and Map Amendments
  • Planned Development Zone Application

Comments for the following application types will be available by the thirty-fifth (35th) day from the date the resubmittal package was accepted:

  • Preliminary Subdivision Plans
  • Major Plats of Subdivision
  • Concept Subdivision Plans

Applications for Special Exceptions, Variances, Zoning Text or Map Amendments, and Planned Development Zones (PDZs), will only be allowed the initial submittal and one resubmittal before the staff report is prepared and the project is scheduled on a Planning Commission or Board of Appeals agenda.

Once my application is complete what are the next steps?
Once the Lead Planner determines the project meets all regulatory requirements, you will be notified via email. If the application requires review by the Planning Commission or Board of Appeals, the project will be forwarded to the appropriate Clerk to be scheduled on an agenda in consultation with the Applicant. If the project requires the Director’s signature, it will be forwarded to the Planning Director along with the necessary Director’s report.


Request a Pre-Submittal Conference